Manager role profile – Templates toolbox

Assignment 03- Manager role profile – Templates toolbox

Template A: Comparison of manager role profiles – visual  features
Template B: Comparison of manager role profiles – content features
Template C: Balance of information in manager role profiles
Template D IRIS analysis of a manager role profile’s features
Template E: Fayol’s managerial activities: Statements in manager role profiles
Template F: Mintzberg’s management roles: Statements in manager role profiles

Template A: Comparison of  manager role profiles – visual  features
Manager role profile
Feature    Manager role profile A    Manager role profile B
1. Length
2. Logo
3.Colours
4. Fonts
5. Line spacing
6. Numbering
7. Organization chart
8. Visuals:

diagram?
cartoon?
photograph?

9. Role explanation format

10. Other visual features

Template B: Comparison of manager role profiles – content features
Manager role: Programme Manager

Feature
v=present
X=absent    Comments
1.    Is the job title brief & clear and reflect the work level?
2.    Is the reporting relationship mentioned?
3.    Is the work Department/ Division stated?
4.    Is each of the key functions directly related to the job?
5.    Are the salary and benefits mentioned?
6.    Is the type of contract illustrated?
7.    Have they mentioned any brief about the company vision, mission and industry?
8.    Is the job summary clear & concise?
9.    Does each bullet describe exactly what you need the person to do?
10.    Have they stated the desired results of each function or task?
11.    Have they reviewed every bullet for clarity and ease of understanding (abbreviations and terminology)
12.    Did they clarify the frequency of performing the tasks?
13.    Did they clarify the time spent in doing tasks?
14.    Did they describe all the person qualification needed to fulfil the job?
15.    Are all person specifications relevant and directly related to the mentioned tasks?
16.    Did they rank if each requirement is essential or desirable?
17.    Did they identify how each task will be assessed?

Template C: Balance of information in a manager role profiles
Manager role profile A    Manager role profile B
How much do the manager role profile focus on the role (job) itself?
Nature of job
Description of organizational role to be performed?
Duties to be carried out?
Targets or goals to be striven towards?
Standard or level of performance to be achieved?
Responsibilities / requirements of the job?
Location of job?
Salary?
How much does it focus on the role (job) occupant?
What personality traits / characteristics should the ideal candidate possess?
What knowledge, skills or abilities should the ideal candidate possess?
What behaviours should the ideal candidate be expected to demonstrate?
What experiences is the ideal candidate expected to have had?
How much it focus on the organization itself?
e.g. Its size, history, industry sector, products/services, etc.
TOTAL (words)

Template D:  IRIS analysis of  manager role description features
Inspect
Which features in this manger role description did you notice particularly? Explain.
React
•    What are your thoughts and feelings about this manger role description?

Infer
What image of the organization does this manger role description convey to you?
Support
What personal knowledge or experiences underpin the inferences that you have made?

Template E: Fayol’s managerial activities: Statements in manager role profiles
Insert any mentions of any Fayol managerial activities found in the manager role profiles
Activity    Manager role profile A    Manager role profile B
1. Forecasting
Predicting  what will happen in the future
2. Planning
Devising a course of action to meet that expected demand.
3. Organizing
Allocating separate tasks to different departments, units and individuals
4. Motivating
Providing direction to employees,
5. Coordinating
Monitoring progress to ensure that plans are being carried out properly.
6. Controlling
Monitoring progress to ensure that plans are being carried out properly.
Missing activities?
Management activities named in the role profile, but not classifiable under the previous headings

Template F Mintzberg’s management roles: Statements in manager role profiles
Insert any mentions of any of Mintzberg’s management roles in the manager role profiles
Mintzberg    Manager role profile A    Manager role profile B
1.    Figurehead
– represents organization publically and in writing

2.    Leader
– leads team to achieve targets; motivating staff and creating necessary working structures.
3.    Liaison
– maintains network of contacts, inside and outside own team through meetings, phone, calls, emails
4.    Monitor
– scans environment  for information to better understand working of own organization
5.    Disseminator
– transmits feedback fro m outsiders to internal staff
6.    Spokesperson
– transmits information of policies, actions and results to members of public
7.    Entrepreneur
– scans work environment, initiates planned and voluntary changes
8.    Disturbance handler
– takes corrective action in response to  involuntary / unexpected changes
9.    Resource allocator
– allocates tasks / resources; budgeting; assigning personnel to tasks; setting targets
10.    Negotiator
– participates in sales / labour negotiations, resolves arguments, internal disputes
Missing roles?
Manager roles named in the role profile, but not classifiable under the previous headings

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